Notice is hereby given that the 2019 Annual General Meeting of The West Australian Mining Club Inc (“the Club”) will be held at the Hyatt Regency Perth Grand Ballroom on Friday, 25 October 2019 at 12.30pm.
Members and guests are welcome to attend.
To book a seat or table at this event, please go to the event calendar
BUSINESS
At the 2019 Annual General Meeting we will consider:
1. The accounts and reports of the Club’s Committee
2. Updated Rules of Association
3. The election of Committee members
4. Any other business requiring consideration by the Club.
The Club’s Rules allow for proxy votes. A Proxy Form WAMC 2019 is here for you to nominate another member to vote on your behalf if you cannot attend the meeting. Please send the signed proxy to the Club’s Secretary at least 48 hours before the meeting.
SPECIAL RESOLUTION PROPOSED
The Club intends to propose, consider and if thought fit, pass a resolution as a special resolution of the Club to change the Club’s Rules of the Association in accordance with Associations Incorporations Act 2015.
A special resolution is a resolution passed by 75% of all members present at the meeting or by proxy.
The current Rules of Association (outgoing) are available at this WAMC Rules of Association.
The proposed new Rules of Association are available at this link Rules of Association – September 2019 (AGM). These proposed new Rules of Association are referred to below as being “attached to” this Notice.
The proposed Special Resolution is:
That the existing Rules of Association of The West Australian Mining Club Inc. be repealed and that the draft Rules of Association attached to the notice of the 2019 Annual General Meeting be adopted as the constitution and Rules of Association of The West Australian Mining Club Inc.
Explanatory notice regarding proposed change to the Club’s Rules of Association
On 1 July 2016 the Associations Incorporation Act 2015 (Act) came into effect, replacing the old 1987 Act. As a result of the updated Act, all incorporated association are required by law to either adopt the Model Rules or modify their existing Rules to comply with the Model Rules. Your Committee has undertaken a review of the Club’s Rules of Association. Where there is inconsistency, or a new clause is required to comply with the Model Rules, the Club’s Rules of Association have been amended. In addition, several new rules have been proposed to allow flexibility in Club procedures, in line with modern governance practices for incorporated associations. In brief, apart from modernising the language in the Rules, the main changes to the Rules of Association are:
• Expanded dispute resolution and mediation process. This area includes introducing a process for a Committee member’s appointment to the Committee to be terminated
• Change to financial year end from 30 June to 31 December
• Amended annual general meeting notice timeframes
• Amended duties of officeholder roles
• Amended minimum number of committee meetings per year
• Ability to create Club by-laws.
WAMC Committee Election
The current Committee consists of the following people
*Term expires at the 2019 Annual General Meeting.
In accordance with the Club’s Rules of Association, each year half the Committee positions become vacant upon the expiration of the term of appointment of half of the Committee members. In addition, all members appointed to fill a casual vacancy must retire as well.
Current Committee members whose term expires at the 2019 Annual General Meeting are indicated above. Seven Committee positions will be declared vacant at the 2019 Annual General Meeting. Committee members whose term has expired are eligible to nominate for a further two year period.
As per the Club’s Rules of the Association, if there are more nominations than the number of vacant positions then a vote will be held at the Annual General Meeting.
Members who wished to nominate for a position on the Committee must have filled out a Nomination Form as posted on the Club’s website. The nomination must have been supported by a seconder. Only members who have paid their membership fees are eligible to second a nominee.
Only members who have paid their membership fees are eligible to serve on the Committee.
NOMINATIONS CLOSED AT 5:00PM PERTH TIME ON 27 SEPTEMBER 2019
Nominations were received from the following nine members. Names are listed in the order drawn by secret ballot:
Jordan Rogers
Damian Quail
Kye Elder
Samantha Ware
Craig Hook
Vaughan Cranswick
Sam Retallack
Sharon Goddard
Natalie Taylor
A biography on each nominee can be found here
Only members who have paid their membership fees are eligible to vote at an election. Ballot papers will be distributed at the Annual General Meeting and a vote will be held.
Signed:
Damian Quail, Secretary
27 September 2019
If you would like to receive a copy of the 2018 minutes of the Annual General Meeting or have any enquiries about this event, please contact our Secretary, Damian Quail at secretary@waminingclub.asn.au
The WA Mining Club Young Professionals aspires to drive diversification and innovation within the mining industry, through creation of a forum that supports development and retention of young professionals. We will establish a career-long network of individuals who are building their careers in mining.
Members of the WA Mining Club receive access to a broad range of industry speakers, who discuss technical, operational, legislative and regulatory matters, as well as sharing thoughts on the broader industry.
Our monthly luncheons are regularly attended by in excess of 300 members, all eager to listen, talk and share information about their experiences with their industry peers.
Being a member of the WA Mining Club provides the very best opportunity around to meet other industry professionals and discuss topical issues, challenges and innovations with others across the spectrum of the Western Australian mining industry.
